Bureau of Standards Jamaica invites applications for the post of Administrative Assistant – Standards Division.
Job Summary
The Administrative Assistant facilitates the smooth operation of activities undertaken by the Standards Division by providing administrative, secretarial and customer service support to the Director.
Core Functions
- Coordinates and manages the Director’s Office to ensure that it meets all deadlines for tasks to be performed
- Conducts follow-up on action items from the Standards Council, Sub Council committees and other meetings involving the Standards Division
- Meets regularly with the Direct to provide updates on matters of legal, social or professional nature and otherwise that affects the Division
- Schedules and coordinates Divisional meetings and other meetings as directed
- Provides administrative support for meetings inclusive of taking minutes
- Prepares monthly reports and ensures that they are accurate and of high quality
- Arranges for the Director to appraise and evaluate reports
- Reviews and screens all reports to the Director
- Prepares correspondences, reports and other documentation on behalf of Division
- Assists clients by communicating and coordinating requests for services to Officers or directing calls to other relevant personnel
- Maintain a proper filing an recording system (both electronic and manual) to allow for easy storage and retrieval of data
- Monitor the Divisions register and vacation leave roster and prepare final report on same to the Human Resource Management and Development Branch
- Assist with the implementation and maintenance of OSH, Quality and Environmental activities and controls
- Monitors and controls items of stock held by the Division
- Manages the general affairs of the Director’s Office
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- Working knowledge of office systems and procedures
- Working knowledge of minute writing techniques
- Working knowledge of records management procedures
- Working knowledge of document preparation (letters, reports, memos)
- Ability to multi task
- Good time management skills
- Ability to work on own initiative and take charge of tasks to achieve established goals and objectives
- Ability to write and proofread a variety of office communication
- Ability to meet tight deadlines
- Very good oral and written communication skills
- Very good customer relations skills
- Good administrative skills
Minimum Qualifications and Experience:
- Diploma/Associate degree in Administrative Management/Business Administration or equivalent
- Advanced literacy or certification in Microsoft Office Suite
- Four (4) years experience in an administrative or secretarial position
Applications must be submitted no later than January 8, 2021 @ 4:00 p.m. by email to:
Manager, Human Resource Management & DevelopmentBureau of Standards Jamaica6 Winchester Road,Kingston 10.Email: HRMD@bsj.org.jmPlease note that while we appreciate all applications, only shortlisted applicants will be contacted.
Job reposted on behalf of the Bureau of Standards Jamaica