On April 1, 2019, the Public Procurement Act came into effect establishing the Public Procurement Commission (PPC) as a Public Body Corporate replacing the National Contracts Commission.

The PPC has responsibility for endorsing recommendations for the award of Government Contracts, making recommendations to Cabinet for the award of Government Contracts as well as registering companies/businesses desirous of participating in the Government of Jamaica Procurement Process.

The PPC invites applications from suitably qualified professions to fill the following vacant post at our location in Kingston:

Registrar (PIDG/RIM 4) – Information Technology and Records Management Branch, salary range $1,205,881 – $1,433,414 per annum and any allowance(s) attached to the post.

Registrar (PIDG/RIM 4)

Job Purpose

Under the general direction of the Director, Information Technology & Records Management Branch, the Registrar is responsible for ensuring that the operations of the Public Procurement Commission (PPC) are enhanced and supported through effective Records Management using improved methods and techniques. The incumbent ensures the systematic control of the PPC’s records, throughout their life cycle, and that the Commission’s records are authentic, accurate, accessible, complete, comprehensive, compliant, effective and secure.

Key Responsibilities

• Collaborates with the Executive Director, other Senior Officers and
Branch Heads to develop and maintain the Commission’s Records Management policy;

• Develops and enforces short-term and long-term Records Management Strategy;

• Participates in the development, tracking, optimizing and enforcing of short-term and long-term Records Management budgets;
• Ensures coordination and supervision of Records Management systems and processes;
• Keeps current with emerging records management trends, and current dominant technologies in Records Management;
• Ensures the integration of Records Management with the customer service platform to serve the PPC and its stakeholders in every aspect utilizing web enabled security-controlled access portals, popular social media interfaces and mobile friendly applications/platforms;
• Oversees the design, setting up, maintaining, reviewing and documenting of records systems; identifying the most appropriate Records Management resources; advising on and implementing new records management policies, procedures and systems;
• Provides a policy framework to guide staff in the management of their records and use of the Commission’s Records System;
• Ensures consultation with all PPC staff, to exchange information, present new approaches, and to discuss and effectively facilitate equipment and system changes;
• Ensures the development and implementation of retention and disposal schedules;
• Oversees the management of electronic and/or paper-based information;
• Ensures the availability and accessibility of reference materials, to include Government gazettes, reports, journals, encyclopaedias, dictionaries, textbooks etc.;
• Ensures that documents and other material of historical significance and importance are preserved and made accessible increasingly through available technology in digital format;
• Ensures the provision of daily newspapers, news magazines, Journals to members of staff and public, Catalogue and Classification;
• Ensures electronic records, changes and additions are identifiable through audit trails;
• Leads in the smooth and efficient operation of the Unit through the management of daily operations;
• Establishes and implements systems for reporting of work done against stated and agreed Work Plans for the Unit;
• Establishes internal control processes required to manage and grow the Unit;
• Meets or exceeds Unit’s performance targets; and

• Performance any other duties as assigned from time to time.

Required Knowledge, Skills and Competencies

The Incumbent is required to demonstrate the following competencies at the level established within the Competency Framework:
Good Oral and Written Communication skills
Good problem solving, decision making, planning and organizing skills
Goal/result oriented
Ability to work in a team
Proficient in the use of Microsoft Office Suite
Excellent knowledge of Government Records Management practices and procedures
Minimum Required Qualifications and Experiences

· A Bachelor of Science Degree in Social Science or Library Science from a recognized institution;
· Formal training in Records Management and Information systems, Procedures and Practices and automated technologies as it relates to Records Management;
· At least three (3) years’ experience in a related field, with at least two (2) years in a similar senior position; and
· Formal training in Library Science and/or archival procedures from a recognized institution is desirable.

Applications accompanied by résumés should be submitted no later than Friday, 26th February 2021 to:

Executive Director
Public Procurement Commission
3rd Floor, PanJam Building,
60 Knutsford Boulevard,
Kingston 5



Please note that we thank all persons for responding, but only shortlisted applicants will be contacted.

Job reposted on behalf Public Procurement Commission.

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